This privacy notice explains when and why we and companies in our Group collect personal information about individuals, how this information is used, the conditions under which it may be disclosed to others and how it is kept secure.
Berkeley Group is made up of numerous individual companies. A list of these companies can be found here.
Whenever dealing with our group companies, the relevant company that corresponds with details is the data controller in relation to the processing activities described below. A “data controller” is an organisation that decides why and how your personal information is processed.
Where this policy refers to “we”, “our” or “us” below, unless it mentions otherwise, it’s referring to the particular company that is the controller of your personal information.
Personal information we collect from you
We will collect and process information about you when you register to attend The Biodiversity Net Gain Conference at Church House, Westminster, to be held on Wednesday 30 November 2022 (the “Event”).
Registering for the Event
The personal information we collect and process about you in order to register for the Event will be your name; the name of the company you work for; your job title; and your email address.
Once you have registered for the Event, we will use your information to confirm whether your registration has been successful and you have a place at the Event, as well as providing you with further information about the Event and the speakers.
How we use your personal information
The purposes for which we use your information and the legal basis under data protection laws on which we rely to do this are as follows:
- We may use and process your personal information where it is necessary for us to pursue our legitimate interests as a business for the following purposes:
- to correspond or communicate with you about the Event, and operating the Event;
- health and safety (including making security arrangements for the Event);
- for the management of queries, complaints, or claims; and
- for the establishment and defence of our legal rights.
- We may use and process your personal information where legally permitted or where you have consented for us to do so for making specific preparations for the Event, such as whether any special assistance or access is required, including sharing this with our third party contractors/partners to facilitate this.
Withdrawing your consent
Where we rely on your consent as the legal basis for processing your personal information you may withdraw your consent at any time. If you would like to withdraw your consent to us processing your personal information relating to the Event, you can do so by contacting us at the details provided at the end of this Privacy Notice.
Please note: If you withdraw your consent to processing personal information relating to the Event, we may not have sufficient information to deal with any special assistance/access requirements.
Others who may have access to your information
We will share your information with the following third parties:
- other companies within our corporate group of companies. This will allow connections within our corporate group companies, to communicate with you in relation to the Event;
- third party agents, subcontractors, IT suppliers, hosts and other organisations for the purposes of making preparations for the Event, making seating arrangements and preparing for any special assistance or access requirements.
When we use third party providers, we only disclose to them any personal information that is necessary for them to provide their service.
Transferring your information outside of Europe
All information you provide to us is stored on our secure servers which are located in the UK and the EEA.
If you are located outside the UK or EEA, your information may be transferred outside the EEA in order to correspond with you.
You have the following rights (which may not always apply or be subject to certain circumstances and exemptions):
- The right to be informed - including about our processing of personal information;
- The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed in certain circumstances;
- The right in some cases to object to processing of your personal information (as relevant). This right allows individuals in certain circumstances to object to processing based on legitimate interests, direct marketing (including profiling) and processing for purposes of statistics.
- The right in some cases to restrict processing of your personal information, for instance where you contest it as being inaccurate (until the accuracy is verified); where you consider that the processing is unlawful and where this the case; and where you request that our use of it is restricted; or where we no longer need the personal information.
- The right to have your personal information erased in certain circumstances (also known as the “right to be forgotten”). This right is not absolute – it applies only in particular circumstances and where it does not apply any request for erasure will be rejected.
- To request access to the personal information held about you and to obtain certain prescribed information about how we process it. This is more commonly known as submitting a “data subject access request”. This must be done in writing.
- To move, copy or transfer certain personal information. Also known as “data portability”. You can do this where we are processing your personal information based on a consent or a contract and by automated means.
- Rights in relation to some automated decision making about you including profiling (as relevant) if this has a legal or other significant effect on you as an individual. We do not carry out automated decision making including profiling.
To exercise these rights, please contact us using the details at the end of this policy.
You have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk) where your personal information has or is being used in a way that you believe does not comply with data protection laws. However, we encourage you to contact us before making any complaint and we will seek to resolve any issues or concerns you may have.
The period for which we hold your personal information
We will retain your personal information for 2 months after the date it is no longer needed unless:
- we need your personal information to establish, bring or defend legal claims. For this purpose, we will retain your personal information for 7 years after the date it is no longer needed;
- the law requires us to hold your personal information for a longer period, or delete it sooner; or
- you exercise your right to have the information erased (where it applies).
If you wish to write to us, please write to us at Data Protection, The Berkeley Group plc, Berkeley House, 19 Portsmouth Road, Cobham, KT11 1JG.
Our email address for data protection queries is email@example.com